04
Travel Tips
Travel Insurance: Consider purchasing travel insurance to cover unexpected events such as flight cancellations, medical emergencies, or lost luggage.Health Precautions: Stay updated on any health advisories and ensure you meet all health and vaccination requirements for traveling to the U.S.Currency Exchange: Exchange some money for U.S. dollars before your trip or upon arrival. Credit cards are widely accepted, but having some cash on hand is always helpful.Transportation: Plan your transportation from the airport to your hotel. Options include taxis, ride-sharing services, and shuttle buses.
05
Estimating Your Travel Costs
- Registration Fee: Include the cost of the early bird registration in your budget.
- Example: Early Bird Registration: $1,175.00 (Member Individual)
- Travel Expenses: Estimate your airfare and include it in your budget.
- Example: Round-trip Airfare: $700.00
- Accommodation: Calculate the total cost for your stay at the conference hotel.
- Example: Rosen Centre Hotel (3 nights): $627.00 ($209 per night, excluding taxes and fees)
- Meals and Incidentals: Estimate daily expenses for meals and other incidentals.
- Example: Meals and Incidentals: $200.00
- Total Estimated Cost: Add up all the estimated expenses.
- Example: Total Estimated Cost: $1,175.00 (registration) + $700.00 (airfare) + $627.00 (accommodation) + $200.00 (meals) = $2,702.00
Make sure to add this estimated total cost into your budget for approval.
06
Important Contacts
Conference Support: For any registration or conference-related queries, contact the SMRP support team through the contact information provided on the conference website.Emergency Contacts: Keep a list of emergency contacts, including the nearest embassy or consulate of your country in the U.S